Back-Office AI Agents | textcontent.ai

This is what your back office looks like on a busy day

Manual work piles up. Data falls through cracks. Teams spend hours on tasks that should take seconds.

Manual data entry

Every invoice, receipt, and form still needs someone to type it in — slowly, repeatedly, and with errors.

Disconnected systems

Data lives in spreadsheets, emails, and tools that don't talk to each other — creating silos and delays.

Invisible bottlenecks

Approvals stall, reports are late, and no one knows where things are stuck until a deadline is missed.

Your AI back-office agent fixes the foundation

It handles the repetitive, high-volume work — so your team can focus on decisions, not data entry.

24/7 processing

Zero data entry errors

Faster close cycles

Full audit trail

Scales without hiring

Process invoices in seconds

The agent extracts line items, matches purchase orders, flags discrepancies, and routes for approval — all without human input.

Deploy in hours, not months

Connect your systems, define the workflows, set a few rules — and start processing real work the same day.

What the agent can handle

Invoice processing

Extract data from invoices, match to purchase orders, flag exceptions, and route for approval automatically.

Data reconciliation

Compare records across systems, spot mismatches, and resolve discrepancies — faster than any spreadsheet.

Report generation

Pull data from multiple sources, compile summaries, and deliver reports on schedule — no manual assembly.

System coordination

Move data between tools, trigger workflows, and keep everything in sync — without custom integrations.

Compliance checks

Validate entries against rules, flag anomalies, and ensure every transaction meets your internal policies before it's posted.

Smart notifications

Alert the right person when something needs attention — with context, not noise. Escalate only when it matters.

How it works

From setup to first automated workflow.

Connect your systems

Link your ERP, accounting tools, email, and file storage so the agent can read and write where your data lives.

Define workflows

Set the rules for how invoices, reports, and data should be processed — including approval gates and exception handling.

Monitor & improve

Review processed items, check audit logs, and refine workflows to make the agent better over time.

EXAMPLE WORKFLOW

Invoice arrives via email or upload
Agent extracts vendor, amounts, line items, dates
Matches to PO and flags any discrepancies
Creates ledger entries in your accounting system
Routes for approval if amount exceeds threshold

AGENT SUMMARY

Monthly close summary

Processed 47 invoices totaling $128,400. Matched all to purchase orders. Flagged 2 items for review (vendor mismatch on INV-1042, duplicate on INV-1089).

Next step: 2 items awaiting manual review.

Works with your stack

Connect the tools you already use so the agent can take action.

SAP / ERP

QuickBooks / DATEV

Google Workspace

Microsoft 365

Email / IMAP

Webhooks / API

FAQ

Common questions about putting AI agents to work in your back office.

What systems can the agent connect to?

The agent works with common ERPs, accounting tools, email, file storage, and any system with an API or webhook. We add new integrations regularly.

What happens when the agent encounters an exception?

It flags the item, pauses that workflow, and notifies the right person with full context — so nothing gets silently dropped.

Is there an audit trail?

Yes — every action the agent takes is logged with timestamps, inputs, outputs, and the rules that triggered it. Full traceability for compliance.

How is my data kept secure?

Data is encrypted in transit and at rest. The agent only accesses systems you explicitly connect, and permissions are scoped to what each workflow needs.

Ready to automate your back office?

Set up your first workflow and see results today.

Get started →See pricing

AI agents for your back office